Add printer to iSchool computer

Add printer to iSchool computer

This web page includes detailed directions for adding an iSchool printer to an iSchool-issued computer:

Windows

macOS


Windows

1) Windows computers should arrive to you with all iSchool printers available to you. You should be able to print to any of the printers listed in Settings -> Bluetooth & devices -> Printers & scanners.

If the printer you need to use is not listed, proceed to step 2.

2) In the “Printers & scanners” settings, click Add device.

3) In a handful of seconds a “The printer that I want isn’t listed” message and an Add manually button should appear. Click the Add manually button.

4) Select “Find a printer in the directory…“, click Next.

5) Select the printer you need, click OK. Printer names should be self explanatory. Contact iSchool IT, ihelp@uw.edu, if there are any questions.

6) After a few seconds you should see a “…successfully added printer…” message. Click Next.

7) You should see another “…successfully added printer…” message. The “Set as the default printer” checkbox is optional. Click Finish.

 


macOS

1) Open a Finder window, click Applications, start the application Self Service, sign into Self Service with UW NetID credentials if prompted for credentials.

3) Click the Printers category, click Install for any and all printers you need to use.

Group Policy update (gpupdate /force)

Group Policy update (gpupdate /force)

Occasionally iSchool IT will ask you to perform the following steps to troubleshoot a setting or solve a problem with your Windows computer. The steps below reapply any “Group Policies” set to apply to your computer:

1) Save any files you may be working on. Quit unnecessary, open applications. The process may require restarting the computer.

2) If you and your computer are off campus, connect to the UW Husky OnNet VPN.

3) Right-click the lower-left Windows icon, click Windows PowerShell (Admin).

4) Click Yes when prompted with the “Do you want to allow this app…” question.

5) In the “Windows PowerShell” window that opens, type:

gpupdate /force

Press Enter on your keyboard.

6) You will see wording like “Updating policy…”. The process could take a few minutes. You should see wording that the process completed successfully. You may be asked to restart your computer, if so, restart your computer.

7) If a computer restart is not needed, close the Windows PowerShell window by clicking the top-right “X”.

RStudio

As with any programming language, you will inevitably run into problems, confusing situations, or just general questions when working in R. Here are a few ways to start getting help

1. Read the error messages: If there is an issue with the way you have written or executed your code, R will often print out an error message in your console (in red in RStudio). Do your best to decipher the message—read it carefully, and think about what is meant by each word in the message—or you can put that message directly into Google to search for more information.

2. Built-in documentation: RStudio provides built-in documentation. Functions and behaviors are all described in the same format, and often contain helpful examples. To search the documentation within R (or in RStudio), type a question mark (?) followed by the function name you’re using (e.g, ?sum). You can perform a broader search of available documentation by typing two questions marks (??) followed by your search term (e.g., ??sum).

You can also look up help by using the help() function (e.g., help(print) will look up information on the print() function, just as ?print does). There is also an example() function you can call to see examples of a function in action (e.g., example(print)).

3. Packages: R packages do not ship with the R software by default, but rather need to be downloaded (once) and then loaded into your interpreter’s environment (each time you wish to use them). The base R software provides install.packages() function for installing packages, and the library() function for loading them. The following example illustrates installing and loading the stringr package:

# Install the `stringr` package. Only needs to be done once per computer
install.packages("stringr")

# Load the package (make `stringr` functions available in this `R` session)
library("stringr") # quotes optional here, but best to include them

OneDrive Files On-Demand

The newest version of OneDrive offers “Files On-Demand.”

With OneDrive Files On-Demand, you can:

– Save space on your device by storing files online only

– Set files and folders to be always available locally on your device

– See important information about files, such as whether they are shared

If you are running the latest version of Windows or macOS and the latest version of the OneDrive sync client application, OneDrive Files On-Demand is available to you.

Information about configuring OneDrive Files On-Demand is available on this web page:

Manage OneDrive sync options

BitLocker

The iSchool has BitLocker configured on all Faculty, Staff, and PhD student Windows computers.  BitLocker is a Microsoft disk encryption technology.  Once BitLocker is turned on, your UW NetID credentials will continue to allow you to sign into the computer; you should see no noticeable change in behavior.

If you are ever prompted for a BitLocker Recovery Key, please contact the iSchool IT Help Desk.

More about BitLocker can be found at the websites below.

https://docs.microsoft.com/en-us/windows/device-security/bitlocker/bitlocker-overview

https://en.wikipedia.org/wiki/BitLocker

 

 

Alternatives to Adobe Acrobat Pro

Alternatives to Adobe Acrobat Pro

There are many tasks with PDF’s that can be performed without Adobe Acrobat Pro. Some of the most common tasks are:

Edit a PDF using Microsoft Word
Create a PDF from a Microsoft Office application
Saving an email as a PDF
Sign a PDF
Split or break up a PDF
Combine multiple PDFs
Create a PDF from a web page using Google Chrome
Use Optical Character Recognition (OCR) in Microsoft OneNote

 

How to edit a PDF with Microsoft Word

Windows 10

Word includes the ability to convert a PDF to a Word document, allowing you to then edit the content:

1) start Word

2) click File, click Open, navigate and find the PDF you wish to edit, click Open

Open PDF Word 2013

 

3) a message will appear letting you know the converted-and-editable-document may not look perfectly like the original, but, you will be able to use and edit the original content

Open PDF Word 2013 Message

This works best with files that are mostly text. There are some elements that do not convert well.

More information about editing PDF’s in Word can be found at these websites:

Edit PDF content in Word
Unlock PDFs with Word 2013
Why does my PDF look different in Word?

 

How to create a PDF using a Microsoft Office application

Although the following instructions are specific to Word, they work for other Office applications like Excel, Visio, etc.

1) create the document in a Microsoft Office application

2) click File, click Save As, click the “Save as type:” drop-down, select PDF (*.pdf), click Save

Save As PDF

 

How to save an email as a PDF

Outlook does not include a way to save an email directly to PDF. You must first copy the contents of the email to a Word document, then save the document as a PDF.

1) open the message in Outlook

a. (optional) if you want to include the subject and “To” and “From” email address information: click Reply (you will not actually need to reply to the email)

2) on your keyboard, press CTRL and A to select all message content

3) on your keyboard, press CTRL and C to copy selected message content

4) start Word and create a new document

5) on your keyboard, press CTRL and V to paste selected message content

6) click File, click Save As, click the “Save as type:” drop-down, select PDF (*.pdf), click Save

Save As PDF

 

How to sign a PDF using Adobe Acrobat Reader (free application)

1) open the document you need to sign with Adobe Acrobat Reader

2) click Fill & Sign

Adobe Reader Fill Sign Button

 

3) click Sign, click Add Signature

Adobe Reader Add Signature

 

4) select the option of typing or drawing your signature, enter your signature, select the option of saving your signature for later use, click Apply

Adobe Reader Apply Signature

 

5) position the signature, click File, click Save to save the document with your signature

Adobe Reader Position Signature

 

How to split or break up a PDF

There are a few ways to split or break up a PDF:

Split a PDF using Microsoft Word
Split a PDF using the Google Chrome web browser

How to split or break up a PDF using Word

1) open the PDF in Word

2) copy whatever content you need, paste content into a new Word document

3) save the new document as a PDF

 

How to split or break up a PDF using the Google Chrome web browser

1) start the Google Chrome application

2) find the PDF in a Windows Explorer folder, click and drag the PDF into Google Chrome to open it

Open PDF in Google Chrome

 

3) bring your mouse to the bottom of the screen to bring up the menu buttons, click the Print button

Menu Google Chrome

 

4) click Change… (destination), click Save as PDF

Save As PDF Google Chrome 01

 

5) enter the specific pages or range of pages you need, click Save

Save As PDF Google Chrome 02

 

How to combine PDFs

1) open the PDFs in Word

2) copy and paste the contents of each PDF into a new Word document

3) save the new document as a PDF

 

How to create a PDF from a web page using Google Chrome

1) use Google Chrome to navigate to the web page you intend to create a PDF of

2) click the top-right Chrome menu button, click Print…

Save Web Page As PDF Google Chrome 01

 

3) for Destination click Change…, select Save as PDF, click Save

Save As PDF Google Chrome 01

 

How to use Optical Character Recognition (OCR) in Microsoft OneNote, Windows Version

Microsoft OneNote, Windows version, has the ability to extract text from scanned images.

1) Scan the document you intend to use as a TIFF/JPEG image. On iSchool Ricoh scanners, this option can be set in the Scanner menu -> Send File Type / Name… -> Single Page -> TIFF / JPEG

Ricoh Scan To TIFF/JPEG

 

2) start Microsoft OneNote in Windows, create a new notebook

OneNote, Windows, Create Notebook

 

3) click the plus sign to create a new section

OneNote, Windows, Create Section

 

4) click Insert, click Pictures, find and select the image you scanned in step 1

OneNote, Windows, Insert Picture

 

5) right-click the document, select Make Text in Image Searchable, select the language

OneNote, Windows, Make Image Text Searchable

 

6) right-click the document, click Copy Text from Picture

OneNote, Windows, Copy Image Text

 

7) start Word, paste the text into a document, whatever text was able-to-be-copied from the image will be available in the document

Paste Image-Text Into Word Document

 

Note: This method strips all formatting leaving you with only editable text.

How to use TeamViewer for remote IT support

How to use TeamViewer for remote IT support

TeamViewer is a program that makes it possible for the iSchool IT Help Desk to see and control your computer, wherever it may be, allowing for easier remote support. To use TeamViewer:

Mac
Windows

Use TeamViewer on macOS

1. Start Finder, click Applications, double-click TeamViewer QuickSupport.app

1a. If TeamViewer QuickSupport.app is not in the Applications folder you can download it from:

https://get.teamviewer.com/ischool

2. Once started, the TeamViewer application generates two numbers. The iSchool IT Help Desk will need these numbers to remotely connect to your computer.

Use TeamViewer on Windows

1. Click the lower-left Windows icon (A), start typing TeamViewer (B), click the search result named TeamViewerQS.

Start TeamViewer on an iSchool Windows Computer

1a. If TeamViewer QS.exe (could also be named TeamViewer QuickSupport.exe) is not already on your computer, you can download it from:

https://get.teamviewer.com/ischool

2. Once started, the TeamViewer application generates two numbers. The iSchool IT Help Desk will need these numbers to remotely connect to your computer.

Activation Required Prompts and Microsoft Software

iSchool owned Windows computers are set up to periodically check-in with a license server on campus to verify the activation of Windows (the operating system itself).

If your computer has been off campus for quite some time and your computer has not connected to the Husky OnNet VPN for quite some time (at least once every 180 days), you can expect to see a prompt or message telling you that you are required to activate Microsoft Windows or your license will expire soon.

If you see a message about needing to activate Windows, connect to the Husky OnNet VPN, then wait. You may continue working. Your computer will automatically “check in” with the on-campus license server, activate Microsoft Windows, the “activation required” message will disappear, and you can disconnect or exit the Husky OnNet VPN application.

More about how activating Microsoft products works at the UW, can be found on UW-IT’s website:

https://itconnect.uw.edu/wares/msinf/software/activating-microsoft-products/