Watermark (Activity Insight) Data on Websites

Below are the rules that govern which Watermark (formerly known as Activity Insight) data records will show up on the iSchool directory, and research websites.

Affiliate Positions:

Pulls From:

  • Positions Held screen

Rules:

  • “Is this a faculty affiliate title?” is set to “Yes”
  • Start Date is < today
  • End Date is > today

Available on sites:

  • iSchool Directory

APA Reference List:

Rules:

  • If posting in sites.uw.edu, include the following tags (in order) into your post when under the “Text” view (upper Right)
    • <!– This is a div tag. You can put a loading graphic here, or any text you’d like, but it will be replaced by your reference list –>
      <div id=”publications”></div>
    • <link rel=”stylesheet” href=”https://ischool.uw.edu/themes/custom/uwischool/css/lts-publications-and-research-v1.css”>
    • <script type=”text/javascript”>
      // Edit the contents of this tag to match your credentials!
      // This is pulled by netid
      var authorsCall = ‘bboiko’;
      // For multiple authors
      // var authorsCall = ‘bboiko,epope’;
      </script>
    • <script type=”text/javascript” src=”https://ischool.uw.edu/themes/custom/uwischool/js/lts-publications-and-research-v1.js”></script>
  • Then include your “call” tag:
    • <script>
      getPublications();
      </script>

Available on sites:

  • All

Awards:

Rules:

  • Specific website is selected
  • Web Start Date is < today
  • Web End Date is > today

Available on sites:

  • iSchool Directory
  • Knowledge Org

Biography & PCI:

Pulls From:

  • Personal and Contact Information section

Rules:

  • Varies per site
  • iSchool Directory bio pulls from Personal Biography field
  • KO Directory bio pulls from Brief Biography for Research Sites field

Available on sites:

  • iSchool Directory
  • Knowledge Org

Consulting:

Rules:

  • Specific website is selected

Available on sites:

  • iSchool Directory

Education:

Rules:

  • Either:
    • Public flag is set to “Public”
    • Public flag is set to “Public No Date” (in this case no date will be shown)

Available on site:

  • iSchool Directory

Intellectual Contributions:

Rules:

  • Specific website is selected
  • AND Either:
    • Status = “Published”
    • Status = “Accepted”

Available on site:

  • iSchool Directory
  • Knowledge Org
  • DataLab

Memberships:

Rules:

  • Public flag is set to “Public”

Available on site:

  • iSchool Directory

Presentations:

Rules:

  • Specific website is selected
  • Web Start Date is < today
  • Web End Date is > today

Research Areas:

Pulls from:

  • Personal and Contact Information screen

Rules:

  • Research Area 1 and/or Research Area 2 contain data

Available on site:

  • iSchool Directory

Research Areas AI Pull:

Pulls from:

  • iSchool’s LTS api and Watermark’s (Activity Insight)

Rules:

  • If posting in sites.uw.edu, include the following tags (in order) into your post when under the “Text” view (upper Right)
    • <!– This is a div tag. You can put a loading graphic here, or any text you’d like, but it will be replaced by your research areas –>
      <div id=”research”></div>
    • <link rel=”stylesheet” href=”https://ischool.uw.edu/themes/custom/uwischool/css/lts-publications-and-research-v1.css”>
    • <script type=”text/javascript”>
      // Edit the contents of this tag to match your credentials!
      // This is pulled by netid
      var authorsCall = ‘bboiko’;
      // For multiple authors
      // var authorsCall = ‘bboiko,epope’;// These are your authorsNames. Sometimes, research areas where you were not the Principal Researcher will pop up, so we want to be able to filter that. The trick is to include the last name, or first name and last name of the person
      // We are confident there is only one Boiko, go ahead and use just the last name
      var authorsNames = [‘Boiko’];
      // For multiple authors
      var authorsNames = [‘Robert,Boiko’, ‘Elle,Pope’];
      </script>
    • <script type=”text/javascript” src=”https://ischool.uw.edu/themes/custom/uwischool/js/lts-publications-and-research-v1.js”></script>
  • Then include your “call” tag:
    • <script>
      getResearch(‘Areas’);// We cal also format our list to include headers with the Research Year. To do that, format like so
      // getResearch(‘Areas’, true);
      </script>

Available on site:

  • All

Research Projects:

Rules:

  • Specific website is selected
  • AND either:
    • Funding pursued is set to “Yes” and funding status is set to “Funded”
    • Funding pursued is set to “No”

Available on site:

  • iSchool Research Grants
  • Knowledge Org

Research Projects AI Pull:

Pulls from:

  • iSchool’s LTS api and Watermark’s (Activity Insight)

Rules:

  • If posting in sites.uw.edu, include the following tags (in order) into your post when under the “Text” view (upper Right)
    • <!– This is a div tag. You can put a loading graphic here, or any text you’d like, but it will be replaced by your research areas –>
      <div id=”research”></div>
    • <link rel=”stylesheet” href=”https://ischool.uw.edu/themes/custom/uwischool/css/lts-publications-and-research-v1.css”>
    • <script type=”text/javascript”>
      // Edit the contents of this tag to match your credentials!
      // This is pulled by netid
      var authorsCall = ‘bboiko’;
      // For multiple authors
      // var authorsCall = ‘bboiko,epope’;// These are your authorsNames. Sometimes, research areas where you were not the Principal Researcher will pop up, so we want to be able to filter that. The trick is to include the last name, or first name and last name of the person
      // We are confident there is only one Boiko, go ahead and use just the last name
      var authorsNames = [‘Boiko’];
      // For multiple authors
      var authorsNames = [‘Robert,Boiko’, ‘Elle,Pope’];
      </script>
    • <script type=”text/javascript” src=”https://ischool.uw.edu/themes/custom/uwischool/js/lts-publications-and-research-v1.js”></script>
  • Then include your “call” tag:
    • <script>
      getResearch(‘Projects’);// We cal also format our list to include headers with the Research Year. To do that, format like so
      // getResearch(‘Projects’, true);
      </script>

Available on site:

  • All

Specialization:

Rules:

  • If set in PCI section then these (up to three) will show up

Available on site:

  • iSchool Directory

How do I change my iSchool faculty or PhD student directory profile?

Most information on your iSchool directory page comes from data entered in your Watermark (formerly known as Activity Insight) records and can only be edited in Watermark. An exception is your photo: PhD students can follow these instructions; faculty or staff must contact iSchool Human Resources.

Faculty and PhD students access their Watermark records from the iSchool website. The Watermark link is one of the items on the Tools list which opens from the upper right corner of the website.

On the Personal and Contact Information screen linked in the Administrative Data section, the following fields sync with the directory:

  • Name
  • Email address
  • Office location
  • Telephone number
  • Personal Website URL
  • Curriculum Vita URL
  • Profile Biography
  • Specialization(s) – up to three

On the Education screen linked in the General Information section, the following fields sync with the directory:

  • Show in iSchool Directory? (options are “Public,” “Public No Date,” and “Private”)
  • Degree (if set to “Other,” contents of “Explanation of ‘Other'” field will be displayed)
  • Emphasis/Major
  • Year Completed (year will not show in the directory if “Public No Date” is selected above)

On the Consulting and Other Projects screen in the Miscellaneous section, the following fields sync with the directory:

  • Consulting Type (if set to “Other,” contents of “Explanation of ‘Other'” field will be displayed)
  • Client/Organization
  • Start Date year
  • End Date year
  • “Directory” is checked in Website Selector (default is checked)

On the Awards and Honors screen linked in the Miscellaneous section, the following fields sync with the directory:

  • Award or Honor Name
  • Organization/Sponsor
  • Date Received
  • “Directory” is checked in Website Selector (default is checked)

On the Professional Memberships screen linked in the General Information section, the following fields sync with the directory:

  • Show in iSchool Directory (Set to “Public” will show; set to “Private” will not show)
  • Name of Organization

On the Intellectual Contributions screen linked in the Scholarship/Research section, the following fields sync with the directory:

  • Contribution Type (appears as an icon in the directory; hover over to see type label)
  • Title of Contribution
  • Year published
  • Name of Journal/Magazine OR Title of Larger Work
  • Volume
  • Issue Number/Edition
  • Page Numbers or Number of Pages
  • Web Address (Title of Contribution becomes a link to URL entered here)
  • Authors (names of co-authors in the iSchool directory link to their directory pages; only one author should enter in Watermark to avoid duplicate records)
  • “Directory” is checked in Website Selector (default is checked)

On the Presentations screen linked in the Scholarship/Research section, the following fields sync with the directory:

  • Presentation Title
  • End Date year
  • Meeting/Conference/Organization Name
  • “Directory” is checked in Website Selector (default is checked)
  • Today is between Website Start Date and Website End Date

Items that are not editable by you that appear on your iSchool directory pages are:

  • Your title – managed by the iSchool Human Resources
  • Current Quarter Teaching – managed by the iSchool Web Developer Administrator

Web Hosting options

At the UW there are a lot of web hosting options. The Information School recommends a subset of these options; here is a list with their pros and cons and requirements.

Hosting Options

1) sites.uw.edu

This is the preferred first choice. Any time someone can fit into this environment it’s the best option. Maintenance and support is handled by UW-IT. It’s very secure, reliable, and used by many people on campus. It offers SSL out of the box, and for a $50/year you can point any domain to it (*.ischool.uw.edu).

More info here: https://itconnect.uw.edu/connect/web-publishing/shared-hosting/url-forwarding-and-masking/sites.uw.edu has a low barrier of entry and requires very minimal technical skills. It’s essentially a blogging platform that has the flexibility to create a site with multiple pages, graphics, menus, etc. You just need to know/learn how to use WordPress, not be knowledgeable about the installation and maintenance of it.

2) A2 Hosting

When sites.uw.edu isn’t a viable option due to the limitations imposed by the platform then folks can get a dedicated hosting account. A2 Hosting is a hosting reseller that uses cPanel and gives you the flexibility to install a wide array of web stuff. Hardware and infrastructure is supported by A2, but any software you install (including your CMS of choice) needs to be configured, updated, and maintained by you. This requires a higher level of technical skill than sites.uw.edu.

3) Linux VM

This is the most technically complex but most flexible option. You get a dedicated VM and can do almost anything with this option if you have the necessary technical skills, but maintenance, installation, updates, configuration, etc are all on you. We provide the VM with a very base-level of software installed, grant you sudo access, and let you configure your VM as you need it. We don’t have the resources to work with individuals to customize the server for them.

X) Find a service they like and use it

Outside of these iSchool/UW provided/supported solutions you can use things like GitHub pages, Wix, Squarespace, etc. All of these offer different features and you’re welcome to use whatever you want. iSchool IT cannot provide any support in these environments as we don’t have the expertise or resources available to do so.Add-ons*.ischool.uw.edu domains:Anyone who wants a *.ischool.uw.edu domain can request them from us. We can provision that for free and add any DNS records you want. We’ll help you understand this process, but for complex configurations with various third parties we might not be experts and that process might be clumsy/slow.*.uw.edu domains:If you want a *.uw.edu domain you need to consult this page and fill out the proper request forms:

https://itconnect.uw.edu/connect/uw-networks/network-addresses/requesting-a-new-subdomain/For all *.uw.edu domains supported by the iSchool they must delegate “uw_ischool_employees_it_admins_network” as an admin contact group in the networks.uw.edu interface once your request is complete. If you do not do this, we cannot support you.non-uw domains:If you want a non-UW domain for UW business purposes we only support acquiring these through UW-IT. You need to provide a budget # and follow the instructions here:

https://itconnect.uw.edu/connect/uw-networks/network-addresses/requesting-a-new-subdomain/If you need/want iSchool IT to support your domain, you must delegate “uw_ischool_employees_it_admins_network” as an admin contact group in the networks.uw.edu interface once your request is complete.ConsultationThe web and infrastructure team is happy to consult with any iSchool faculty, researchers, or staff who have a web need. We don’t have the resources to provide hands-on assistance, but consultation time is usually available and we’re happy to help explain things and help you pick the best option to suit their needs.

Canvas Knowledge Base

Canvas is the Learning Management System adopted by the iSchool and University of Washington starting in Autumn 2011. It is widely used to communicate with students in all areas related to coursework (syllabi, assignments, grading, etc.).

The Online Learning Team maintains a fantastic course about using Canvas and related technologies here. On this page, you can find resources and tutorials to help you navigate your way through the tools used as part of online learning at the iSchool.

Need help with Canvas specifically? Check out our Canvas for Instructors area at: https://canvas.uw.edu/courses/721562/pages/canvas-for-instructors-overview.

Faculty teaching for the Information School can enlist help from the Online Learning Team by emailing olt@uw.edu.

In addition to the above resources, you can also get help with Canvas at:

UW IT Canvas Guide
Guides from Instructure, the company that makes Canvas

How to edit a page of the School website

How to edit a page of the School website

iSchool staff have the ability to edit and update pages on the School website. To edit a page, follow the steps below.

Login
– Go to ischool.uw.edu and click TOOLS > SITE LOGIN
– Log in using your UW NetID and UW password.

Editing Content
– Once you’re logged in, navigate to the page you wish to edit.
– The pages that you have permission to edit will have an “Edit” link in the top, right corner of the page.

This will bring up the editor for the page.

In addition to being able to edit the contents of the page you will see the status of the page you’re about to edit and the “Last saved” date.

If you feel more comfortable editing the source code of the page, click on the “Source” button in the WYSIWYG (What You See Is What You Get) editor and make your desired changes. You are only permitted to use “Filtered HTML” in your source code, so be careful about the HTML tags you choose.

Saving Changes
– Once you are done editing, click the “Save and Request Review” button in the bottom, left corner of the page.
– Alternatively, you can also select “Save and Create New Draft” to save a draft of your changes if you want to return to this page later to finish up.

 

Once you request a review, your edit will be reviewed by The Communications Team. You will receive an email when your edits are published.