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February 25th, 2014

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Before you proceed, note that by default everyone at the iSchool (and everyone else at the UW that uses the UW Exchange service) can already see the default free/busy info of everyone else. This means people can already see when you are free, when you are busy, what your working hours are and when you are out of the office. You only need to follow these steps 1) if you want to give someone access to more details or 2) if you want to give someone outside of the UW access to your Calendar.

NOTE – it is recommended that you configure sharing using OWA and not using Outlook.

Share more calendar details with other Exchange users
Publish your calendar for external users

 

Share your Exchange Calendar with other Exchange users

1) sign into Outlook Web App

2) click the top-left “waffle” icon, click Calendar

office365_waffle_calendar

 

3) click Share, click Calendar

office365_share_calendar

 

4) enter the email address of the person you want to share your calendar with, select the level of access you want the person to have on your calendar (Limited details or Full Details is recommended. Limited details will let the person see Subject and Location of calendar events. Full details will let the person see every detail about calendar events.), click Send

office365_calendar_share_limited_details

 

Publish your calendar for external users

1) sign into Outlook Web App

2) click the top-left “waffle” icon, click Calendar

office365_waffle_calendar

 

3) click the top-right gear icon, click Calendar (underneath My app settings)

office365_calendar_app_settings

 

4) on the left, under Options, under Calendar, click Publish Calendar, select the calendar you want to publish, select the level of permissions (Availability only will show only when you have an event blocked out on your calendar or not. Limited details will let the person see Subject and Location of calendar events. Full details will let the person see every detail about calendar events.), click Save

office365_publish_calendar

 

Two web links will be created:
The HTML link can be copied and given to someone so he or she can view your calendar in a web browser.
The ICS link can be copied and give to someone so he or she can subscribe to your calendar (for example, add your calendar to their gmail account.)

 


If you have any questions after reading this article or if you need any help, please don't hesitate to contact the iSchool IT Help Desk.

http://ischool.uw.edu/help
(206) 616-3086