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February 16th, 2016

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Instructions below are for using a security function, on Ricoh printers, allowing users to “lock” or hold their print until they are physically in front of the printer to “release” the actual printed piece of paper.

The instructions below are only applicable to the following printers:

Ricoh in Bloedel Hall 095 (BLD-095-RicohMPC4503)
Ricoh in Mary Gates Hall 015 (MGH-015-RicohMPC4503)
Ricoh in Mary Gates Hall 330 (MGH-330-RicohMPC4502)
Ricoh in Mary Gates Hall 370A (MGH-370A-RicohMPC4503)
Ricoh in Mary Gates Hall 420 (MGH-420-RicohMPC4503)
Ricoh in Roosevelt Commons Building (RCB-438-RicohMPC4503)

 

Windows
Mac

 

locked printing in Windows

(Word is used in the example below. However, this option works with Excel and other programs.)

01) click File

word_file

 

02) click Print

word_print

 

03) select one of the printers listed above, click Printer Properties

printer_properties

 

04) from the “Job Type:” drop-down, select Locked Print, click Details…

locked_print_job_type

 

05) in the Job Type Details window, use the following settings:

User ID: use Create Own ID
Enter User ID: use your UW NetID
Password: use any number with 4 to 8 digits, it must be memorable to you, you will need to type in this number while physically at the printer

click OK

locked_print_user_id_password

 

06) click OK

locked_print_job_ok

 

07) click Print

word_print_print

 

At this point, the rest of the steps need to be done while at the printer.

08) (on the Ricoh printer interface) press Printer

ricoh_printer_button

 

09) press Print Jobs

ricoh_print_jobs

 

10) select the User ID you created in step 05

ricoh_user_id

 

11) select the correct print job, press Print

ricoh_user_id_print_job

 

12) enter the password you created in step 05, press OK

ricoh_print_job_password

 

13) change the quantity of print copies desired if necessary (1 copy is default), press Print

ricoh_print_button

 

locked printing in Mac OS

(Word is used in the example below. However, this option works with Excel and other programs.)

01) click File, click Print…

mac_word_file_print

 

02) select any printer listed above from the “Printer:” drop-down, select Job Log from the third drop-down

mac_print_properties

 

03) for “Job Type:” select Locked Print, use the following settings:

User ID: use your UW NetID
Password: use any number with 4 to 8 digits, it must be memorable to you, you will need to type in this number while physically at the printer

click Print

mac_locked_print_properties

 

At this point, the rest of the steps need to be done while at the printer.

04) (on the Ricoh printer interface) press Printer

ricoh_printer_button

 

05) press Print Jobs

ricoh_print_jobs

 

06) select the User ID you created in step 03

ricoh_user_id

 

07) select the correct print job, press Print

ricoh_user_id_print_job

 

08) enter the password you created in step 03, press OK

ricoh_print_job_password

 

09) change the quantity of print copies desired if necessary (1 copy is default), press Print

ricoh_print_button

 


If you have any questions after reading this article or if you need any help, please don't hesitate to contact the iSchool IT Help Desk.

http://ischool.uw.edu/help
(206) 616-3086