ToolBox -

One of the pieces of data we gather through AI and want to report accurately is participation of students in authoring papers, presenting at conferences, and collaborating on research projects. This data is entered in the following screens:

  • Intellectual Contributions (“Author/Book Editor” field)
  • Presentations (“Presenter/Author” field)
  • Research Projects (“Collaborator” field)

For counts and percentages of unique students to be correct, there are two data entry norms that must be followed:

  • You must indicate a student level in the field: “If a student, what is his/her level?” iSchool students should be indicated as either “Graduate” or “Undergraduate.” (For clarity, I’m in the process of having that changed to “Graduate – iSchool” and “Undergraduate – iSchool”).
  • You must enter only initials for “First Name” and “Middle Name/Initial.” Do not enter the period after the initial; AI adds this automatically in reports.

This second norm about initials is needed because it is impossible to report participation of unique students if a student is entered in different records, for example, as sometimes “J.” and sometimes “J” and, in other places, “Jane.” Those would be counted as three different individuals.

Prior to running student participation reports, data in records that include students must be cleaned. This is a time-consuming and tedious task so we would appreciate initial entry of the data according to these norms.

If you have any questions after reading this article or if you need any help, please don't hesitate to contact the iSchool IT Help Desk.
(206) 616-3086