Author Archives: Nicky West

Overleaf Pro

Posted on by • Posted in Misc Productivity Software •

iSchool faculty, researchers, students, and staff have access to Overleaf Pro through our UW Enterprise agreement.

Overleaf is an online LaTeX editor that’s easy to use. It offers a no-installation solution, real-time collaboration, version control, hundreds of LaTeX templates, and more. This is primarily used to write formal papers and articles, and is heavily used by faculty, researchers, and PhDs.

To gain access to Overleaf pro please follow one of these two options:

Option 1: Existing Overleaf account without UW email linked
  • Log in to Overleaf (https://overleaf.com) with your non-UW email
  • In account settings, add your UW email (your_netid@uw.edu)
  • Log out, then log in with “Log in with SSO” using your @uw.edu email
Option 2: New to Overleaf or UW email already linked to account 
Note: Using this option when you have an account not linked to your @uw.edu email may result in 2 accounts with separate access levels and data

FAQ:

Q. I’m not sure what this is, do I need to do anything?
A. If you don’t write cited and formatted papers, articles, books or other materials that you would use LaTeX to format, then you likely don’t need Overleaf.

Q. I have two accounts and only one has access to Overleaf Pro, what can I do?
A. Transfer ownership of any data out of the newest account and to your most established account. Delete the empty account. Log in to your primary account and set a secondary email address using that of the deleted account. Your accounts will be effectively merged. When your @uw.edu email address is associated with your account and you log in via SSO login you will have access to Overleaf Pro features.

Q. Where can I learn more about Overleaf? How do I format stuff using this?
A. Please refer to the Overleaf Documentation. iSchool IT is not versed in LaTeX formatting and cannot offer usage guidance.

Acquiring Adobe Acrobat Pro or Adobe Creative Cloud

Posted on by • Posted in Adobe •

The University of Washington has a contract with Adobe. We are required to procure these Adobe products through the UW contract. This article explains the procedures for purchasing Adobe products at the iSchool, including the approval process, pricing, and license management.

Procurement:

iSchool IT will manage the purchase and renewal of Adobe licenses. iSchool employees should not pay for Adobe products out of pocket and seek reimbursement. Instead, to order Adobe products, employees should contact ihelp@uw.edu. Please do not fill out the UW Connect order form yourself.

Approval Process:

For staff who need Adobe Acrobat Pro or Adobe Creative Cloud to perform the functions of their job, the cost will be funded by a general budget. However, you must provide a business use case, and your supervisor must approve your request.

For faculty who need Adobe Acrobat Pro or Adobe Creative Cloud for research or academic projects, you will need to provide a budget. This can be from your fast funds, your start funds, or a grant budget if appropriate.

For Ph.D. students who need Adobe Acrobat Pro or Adobe Creative Cloud for research or academic projects, you will need to provide a budget. Please work with your faculty advisor to find a budget/funding source.

Pricing:

Adobe product prices are listed in the following UW-IT service catalog entries:

License Management:

iSchool IT keeps track of Adobe licenses, which are transferable, and the iSchool can realize cost savings by reusing licenses. These licenses are automatically renewed annually in July and must be intentionally canceled. The iSchool must track these purchases to ensure licenses are not billed after people separate from the school.

If you wish to cancel your Adobe subscription prior to July of a given year, please contact ihelp@uw.edu. Failing to do so will result in an automatic renewal. Note that UW-IT does not pro-rate the purchase of these annual licenses, and they renew in July, to align with UW fiscal years.