Powerpoint

The Online Learning Team maintains a guide about Powerpoint, which is available on Canvas via the iSchool Online Learning Support site. You can access the guide here.

The guide specifically addresses ways instructors can use Powerpoint for their lectures, and provides a tutorial on how to embed audio in Powerpoint slides.

If you have any questions, you may reach out to the Online Learning Team by emailing olt@uw.edu.

 

Display People images on the iSchool SharePoint Intranet

Sometimes when you browse to one of the “People” links on the iSchool SharePoint Intranet all the image links are broken like this.

people

The reason for this is our Intranet and your Office 365 Profile (where your picture and bio live) are on different servers and you need to authenticate to both.

The easiest way to do this is to right click any of the broken images and select Open image in new tab. Once you see the picture (or the generic buddy icon in the case of a person who has not uploaded a picture to their Office 365 Profile) you can refresh the SharePoint page and you will see all the pictures.

Recover a deleted Contact in Outlook

Sometimes we delete things accidentally and sometimes we even empty the Deleted Items folder before we figure out what we did. Fortunately, if you realize what you have done within a few days, there is a recourse.

Follow these instructions:

https://support.office.com/en-us/article/Recover-a-deleted-contact-in-Outlook-51c83288-6888-4dcd-8c99-4932daabf643?ui=en-US&rs=en-US&ad=US

Locked printing with Ricoh printers

Locked printing with Ricoh printers

Instructions below are for using a security function on Ricoh printers allowing users to “lock” or hold their print until they are physically in front of the printer to “release” the actual printed piece of paper.

The instructions below are applicable to the following printers:

Ricoh in Bloedel Hall 095 (BLD-095-RicohMPC4504)
Ricoh in Gerberding Hall B054L (GRB-B054L-RicohIMC3500)
Ricoh in Mary Gates Hall 015 (MGH-015-RicohMPC4504)
Ricoh in Mary Gates Hall 095 (MGH-095-RicohMPC307)
Ricoh in Mary Gates Hall 330 (MGH-330-RicohMPC4504)
Ricoh in Mary Gates Hall 370A (MGH-370A-RicohMPC4504)
Ricoh in Mary Gates Hall 420 (MGH-420-RicohIMC4500)
Ricoh in Tower (TWR-RicohMPC4504)

Windows
Mac

locked printing in Windows

(Word is used in the example below. However, this option works with Excel and other programs.)

01) click File

 

02) click Print

 

03) select one of the printers listed above, click Printer Properties

 

04) from the “Job Type:” drop-down, select Locked Print, click Details…

 

05) in the Job Type Details window, use the following settings:

User ID: use Create Own ID
Enter User ID: use your UW NetID
Password: use any number with 4 to 8 digits, it must be memorable to you, you will need to type in this number while physically at the printer

click OK

 

06) click OK

 

07) click Print

 

At this point, the rest of the steps need to be done while at the printer.

08) (on the Ricoh printer interface) press Printer

ricoh_printer_button

 

09) press Print Jobs

ricoh_print_jobs

 

10) select the User ID you created in step 05

ricoh_user_id

 

11) select the correct print job, press Print

ricoh_user_id_print_job

 

12) enter the password you created in step 05, press OK

ricoh_print_job_password

 

13) change the quantity of print copies desired if necessary (1 copy is default), press Print

ricoh_print_button

 

locked printing in Mac OS

(Word is used in the example below. However, this option works with Excel and other programs.)

01) click File, click Print…

mac_word_file_print

 

02) select any printer listed above from the “Printer:” drop-down, select Job Log from the third drop-down

 

03) for “Job Type:” select Locked Print, use the following settings:

User ID: use your UW NetID
Password: use any number with 4 to 8 digits, it must be memorable to you, you will need to type in this number while physically at the printer

click Print

 

At this point, the rest of the steps need to be done while at the printer.

04) (on the Ricoh printer interface) press Printer

ricoh_printer_button

 

05) press Print Jobs

ricoh_print_jobs

 

06) select the User ID you created in step 03

ricoh_user_id

 

07) select the correct print job, press Print

ricoh_user_id_print_job

 

08) enter the password you created in step 03, press OK

ricoh_print_job_password

 

09) change the quantity of print copies desired if necessary (1 copy is default), press Print

ricoh_print_button

Edit your Office 365 Profile

SharePoint has many social features. Ever since the iSchool decided to adopt SharePoint as our collaboration tool we decided to make our Intranet as personable as possible to facilitate said collaboration.

As iSchool Staff, here is what we would like you to do.

1) Browse to here:

https://portal.office.com/Home

and log in.

2) Click on the picture (or buddy icon if there is no picture) in the top, right corner.

3) Click the “About me” link.

4) Upload a picture of yourself (you can use your iSchool staff picture if you like).

5) Optionally, you can also edit your Profile to add additional information.

Being able to put a face to a name goes a long way toward achieving the goal of making our Intranet more personable. Your picture, and any information you add to your Profile and make viewable by everyone, will be displayed under the “People” links on our Intranet.

Alternatives to Adobe Acrobat Pro

Alternatives to Adobe Acrobat Pro

There are many tasks with PDF’s that can be performed without Adobe Acrobat Pro. Some of the most common tasks are:

Edit a PDF using Microsoft Word
Create a PDF from a Microsoft Office application
Saving an email as a PDF
Sign a PDF
Split or break up a PDF
Combine multiple PDFs
Create a PDF from a web page using Google Chrome
Use Optical Character Recognition (OCR) in Microsoft OneNote

 

How to edit a PDF with Microsoft Word

Windows 10

Word includes the ability to convert a PDF to a Word document, allowing you to then edit the content:

1) start Word

2) click File, click Open, navigate and find the PDF you wish to edit, click Open

Open PDF Word 2013

 

3) a message will appear letting you know the converted-and-editable-document may not look perfectly like the original, but, you will be able to use and edit the original content

Open PDF Word 2013 Message

This works best with files that are mostly text. There are some elements that do not convert well.

More information about editing PDF’s in Word can be found at these websites:

Edit PDF content in Word
Unlock PDFs with Word 2013
Why does my PDF look different in Word?

 

How to create a PDF using a Microsoft Office application

Although the following instructions are specific to Word, they work for other Office applications like Excel, Visio, etc.

1) create the document in a Microsoft Office application

2) click File, click Save As, click the “Save as type:” drop-down, select PDF (*.pdf), click Save

Save As PDF

 

How to save an email as a PDF

Outlook does not include a way to save an email directly to PDF. You must first copy the contents of the email to a Word document, then save the document as a PDF.

1) open the message in Outlook

a. (optional) if you want to include the subject and “To” and “From” email address information: click Reply (you will not actually need to reply to the email)

2) on your keyboard, press CTRL and A to select all message content

3) on your keyboard, press CTRL and C to copy selected message content

4) start Word and create a new document

5) on your keyboard, press CTRL and V to paste selected message content

6) click File, click Save As, click the “Save as type:” drop-down, select PDF (*.pdf), click Save

Save As PDF

 

How to sign a PDF using Adobe Acrobat Reader (free application)

1) open the document you need to sign with Adobe Acrobat Reader

2) click Fill & Sign

Adobe Reader Fill Sign Button

 

3) click Sign, click Add Signature

Adobe Reader Add Signature

 

4) select the option of typing or drawing your signature, enter your signature, select the option of saving your signature for later use, click Apply

Adobe Reader Apply Signature

 

5) position the signature, click File, click Save to save the document with your signature

Adobe Reader Position Signature

 

How to split or break up a PDF

There are a few ways to split or break up a PDF:

Split a PDF using Microsoft Word
Split a PDF using the Google Chrome web browser

How to split or break up a PDF using Word

1) open the PDF in Word

2) copy whatever content you need, paste content into a new Word document

3) save the new document as a PDF

 

How to split or break up a PDF using the Google Chrome web browser

1) start the Google Chrome application

2) find the PDF in a Windows Explorer folder, click and drag the PDF into Google Chrome to open it

Open PDF in Google Chrome

 

3) bring your mouse to the bottom of the screen to bring up the menu buttons, click the Print button

Menu Google Chrome

 

4) click Change… (destination), click Save as PDF

Save As PDF Google Chrome 01

 

5) enter the specific pages or range of pages you need, click Save

Save As PDF Google Chrome 02

 

How to combine PDFs

1) open the PDFs in Word

2) copy and paste the contents of each PDF into a new Word document

3) save the new document as a PDF

 

How to create a PDF from a web page using Google Chrome

1) use Google Chrome to navigate to the web page you intend to create a PDF of

2) click the top-right Chrome menu button, click Print…

Save Web Page As PDF Google Chrome 01

 

3) for Destination click Change…, select Save as PDF, click Save

Save As PDF Google Chrome 01

 

How to use Optical Character Recognition (OCR) in Microsoft OneNote, Windows Version

Microsoft OneNote, Windows version, has the ability to extract text from scanned images.

1) Scan the document you intend to use as a TIFF/JPEG image. On iSchool Ricoh scanners, this option can be set in the Scanner menu -> Send File Type / Name… -> Single Page -> TIFF / JPEG

Ricoh Scan To TIFF/JPEG

 

2) start Microsoft OneNote in Windows, create a new notebook

OneNote, Windows, Create Notebook

 

3) click the plus sign to create a new section

OneNote, Windows, Create Section

 

4) click Insert, click Pictures, find and select the image you scanned in step 1

OneNote, Windows, Insert Picture

 

5) right-click the document, select Make Text in Image Searchable, select the language

OneNote, Windows, Make Image Text Searchable

 

6) right-click the document, click Copy Text from Picture

OneNote, Windows, Copy Image Text

 

7) start Word, paste the text into a document, whatever text was able-to-be-copied from the image will be available in the document

Paste Image-Text Into Word Document

 

Note: This method strips all formatting leaving you with only editable text.

How to install software downloaded from the Microsot Azure Dev Tools for Teaching site

How to install software downloaded from the Microsot Azure Dev Tools for Teaching site

Some software downloaded from the Microsoft Azure Dev Tools site are in the form of .iso files. It is not necessary to burn these files to a CD or DVD in order to install the software.

.iso files can be “extracted” to get to individual files, like the setup.exe installer file, using a free program like 7-Zip:

1) download and install the free program named 7-Zip:

http://www.7-zip.org/

2) right-click the .iso file downloaded from the Microsoft Azure Dev Tool software site, move the mouse pointer over 7-Zip, click Extract files…

right_click_extract_files

3) click OK

extract_ok

7-Zip will “extract” the contents of the .iso file and leave you with a folder full of files.

4) double-click the just-created-folder, double-click the installer file (usually setup.exe) to run through the software installation

double-click_setup.exe_file

Digital Signatures in Microsoft Word

Digital Signatures in Microsoft Word

The purpose of a digital signature is the same as your handwritten signature.  Compared to a handwritten signature, it is considered significantly more difficult to forge a digital signature. A valid digital signatures assures the recipient of your document that:

  • Authentication – you are the sender of your document
  • Integrity – the document has not been altered since you signed it
  • Non-repudiation – you can’t deny the authenticity of the document

Digital Signatures are a great tool to keep your documents secure, and to keep your data electronic to avoid wasting paper.

 

There are different ways to approach adding a digital signature to a Microsoft Office document. Full Microsoft instructions can be found on the following websites:

Insert a signature

Add or remove a digital signature in Office files

Yammer Desktop Notifier

Yammer is a Microsoft product that lets you communicate (think social networking) in various communities and to create your own communities.

By signing up with your UW email address you can join the UW Yammer community.

To get all your Yammer notifications without needing to be logged in via a web browser you can install the Yammer Desktop Notifier here:

https://about.yammer.com/product/desktop-application/