Sync OneDrive and SharePoint Document Libraries to your computer

Posted on August 18, 2022 by martinoc • Posted in OneDrive, SharePoint •

Using a web browser to create, edit, and manage files in the cloud works most of the time (and is recommended whenever it works) but sometimes you need to use the more advanced features of apps like Excel (Pivot Tables, etc.) or Word (Tables, etc.) that are not supported in the online versions. Or you might have a workflow that requires your files to be local instead of in the cloud.

The OneDrive client – which is available for both Windows and macOS – lets you selectively sync Document Libraries in your personal OneDrive and in our Intranet (which is hosted on SharePoint Online). You can even make the files available “on demand” meaning they will not sync until you open them up. This is great because then your local drive will not be filled up with files you might not need to work with.

Here are instructions for syncing OneDrive and SharePoint Document Libraries.

https://support.microsoft.com/en-us/office/sync-sharepoint-files-and-folders-87a96948-4dd7-43e4-aca1-53f3e18bea9b

NOTE – you will need a recent version of the OneDrive client. If your iSchool computer has not been imaged in some time (over one year) and/or you have never used the OneDrive client, please update it first by downloading the latest version here and then logging in to the client with your UW email address.

https://www.microsoft.com/en-us/microsoft-365/onedrive/download

If you are using a personal computer that never had the OneDrive client installed, just download the client from the above link and then log in with the account that has access to the files you want to sync.

The “Files On-Demand” feature in the OneDrive client also lets you keep all your files in the cloud where they are accessible securely from anywhere in the world, even from your mobile device.

Sharing files with people external to the UW

Posted on October 21, 2020 by ihelp • Posted in Google Workspace, OneDrive for Business, SharePoint • Tagged External Collaborator, Google Drive, OneDrive, sharepoint, SharePoint Online •

There are times when we want to share Files/Folders with people who are not associated with the UW and who do not have a UW NetID. Here are your options and some limitations.

OneDrive

You can only share files in your personal UW OneDrive for Business with people that have a UW NetID.
Workarounds include:
- Sponsoring a UW NetID for the external collaborator(s) and then provisioning the UW Office 365 service for them.
- Creating a Shared UW NetID, provisioning the UW Office 365 service for it, and then sharing the credentials for this NetID with all the external collaborators. Of course, this negates any security and auditing and you risk the credentials for the Shared NetID getting passed around.

SharePoint

You are able to share Files and Folders and Sites in SharePoint Online with anyone that has a Microsoft Account.
- Note this can be ANY Microsoft Account (Hotmail, Outlook.com, etc.) and does not need to be a Microsoft 365 Account.
- Any email address can be a Microsoft Account so collaborators don’t have to sign up for anything new.
You can also share anything in SharePoint Online anonymously meaning no login required.
If HIPAA or FERPA compatibility is a concern, this is your only option.

Google Drive

You are able to share Files and Folders in both your personal UW Google Drive and in a UW Shared Google Drive (formerly known as a Team Drive) with ANY Google Account.
- Note any email address can be a Google Account so collaborators don’t have to sign up for anything new.
You can also share anything in any Google Drive anonymously meaning no login required.
If HIPAA or FERPA compatibility is a concern, Google Drive is not an option.

N Drive

It is not possible to share anything on the iSchool N Drive (our network file share) with anyone that does not have a UW NetID.
Accessing the N Drive from off-campus requires the Husky OnNet VPN (which also requires a UW NetID).

Add or edit multiple SharePoint In/Out Board entries

Posted on March 10, 2020 by ihelp • Posted in Collaboration, Remote Access, SharePoint • Tagged in/out board, sharepoint, staff •

This page includes directions for adding or editing multiple SharePoint In/Out Board entries.

01) go to the SharePoint In/Out Board:

https://uwnetid.sharepoint.com/sites/ischoolnew/sites/HumanResources/Lists/InOutBoard/

02) click edit

03) click the box next to a row to select the entire row (you can click-and-drag to select/highlight multiple rows), copy the row(s) using keyboard commands (Windows – Ctrl+C) (macOS – command+C)

04) scroll down to the bottom of the page/list to find an empty row entry, click the far-left-box next to the empty row, paste the row(s) using keyboard commands (Windows – Ctrl+V) (macOS – command+V)