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OneDrive for Business includes functionality for easily sharing files and folders with other UW faculty, staff, students, and anyone else with a UW NetID. Sharing folders and files must be done through the web interface. By default, no folders or files in your OneDrive for Business account are shared until you share them. After initial setup of OneDrive for Business, follow these steps to share a folder:

1) log into the UW Office 365 web page
2) click OneDrive in the top-right corner, click + new document, click New folder

Create New Shared OneDrive for Business Folder

3) type the name of the folder you want to create, click Save

Name New Shared Folder

4) click the check box next to the folder you just created, click the … button (ellipsis), click SHARE

Share a Folder

5) copy/paste or type NetIDs in the Share ‘FolderNameYouJustCreated’ window, select Can view (read only) or Can edit (read/write) permissions, click SHOW OPTIONS, check the Send an email invitation box if you wish to send the invitees an email with a personal note, click Share

Add Users and Share

6) an email with a hyperlink to the shared folder is received by the users you selected to invite:

Email Sent After Sharing Folder

Sharing a single file is possible and very similar to the same steps above. OneDrive for Business includes functionality for finding files and folders others have shared with you.

Currently, it is not possible to share folders and files with users that do not have a UW NetID. If you need to share a folder or file with a user from outside of the UW, faculty and staff have the ability to create a NetID for external partners working on University-related activities.

Microsoft’s documentation on sharing OneDrive for Business folders and files can be found here.

If you have any questions after reading this article or if you need any help, please don't hesitate to contact the iSchool IT Help Desk.
(206) 616-3086