Tag Archives: office suite

How to Export (to PST) or Import (from PST) a folder in Outlook

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This article is designed specifically to assist people who are involved in a Records Request but is helpful for anyone who wants to save or transfer any amount of Outlook email (or any other Outlook folders).

If a Records Request asks for email, it must be saved as a PST (Personal Storage) file. We recommend that you create a unique Folder for the Records Request and then copy (not move) all the messages that were requested to this Folder. Then you can export just this Folder to a PST.

NOTE

  • Prior to starting this process, we recommend that you use the search feature in Outlook to narrow/refine the results as much as possible. Here are instructions for searching in Outlook.

https://support.microsoft.com/en-us/office/how-to-search-in-outlook-d824d1e9-a255-4c8a-8553-276fb895a8da

  • This process can only be done on Windows. If you are using Outlook on a Mac, please export your email to an OLM file following these instructions and then contact iSchool IT so we can convert the OLM file to a PST file.

https://support.microsoft.com/en-us/office/export-items-to-an-archive-file-in-outlook-for-mac-281a62bf-cc42-46b1-9ad5-6bda80ca3106

To export (archive) a folder using Outlook on Windows do the following:

  1. Open Outlook.
  2. Click File -> Open & Export.
  3. Choose Import/Export, select Export to a file and click Next.
  4. Select Outlook Data File (.pst) and click Next.
  5. Select the folder you created for this Records Request and check the Include subfolders box and click Next.
  6. Decide where to save the exported file using the Browse button if that makes it easier to find or just accept the default location and click Finish.
  7. We usually do not recommend adding a password to the data file. You can just leave the password fields blank and click OK.

If you saved the data file to the default location it is here:

\Documents\Outlook Files\backup.pst

To import a data file using Outlook on Windows do the following:

  1. Save the Data File to your computer.
  2. Open Outlook.
  3. Click File -> Open & Export.
  4. Click Import/Export, select Import from another program or file, and click Next.
  5. Select Outlook Data File (.pst) and click Next.
  6. Click the Browse button to select the data file and click Next.
  7. Make sure the Include subfolders box is checked, select Import items into the same folder in and click Finish.

You should now see this data file connected to Outlook in the left-hand pane of Outlook.

How to schedule/reserve a room in Classic Outlook

How to schedule/reserve a room in Classic Outlook

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Schedule/Reserve a Room in Classic Outlook

Note: These instructions are deprecated and for Classic Outlook on Windows and MacOS. If you are using New Outlook please refer to this document instead: How to Find and Book an Available Meeting Room

 

iSchool faculty, staff, and PhD students have access to several physical rooms, for meeting purposes. Some rooms have Exchange Mailboxes and Calendars. These rooms can be scheduled/reserved directly via an Outlook Meeting Request, similar to scheduling a meeting with a person. A list of rooms and information about the rooms can be found on this webpage: https://uwnetid.sharepoint.com/sites/ischoolnew/sites/ServicesSupport/DropInSpacesReservations . Detailed instructions for scheduling rooms via Outlook/Exchange are below.

Outlook for Windows

Outlook for macOS

Outlook on the Web

Outlook for Windows

1) Click the arrow button next to New Email , click Meeting. (“1” in the screenshot below).

2) Click Meeting (“2” in the screenshot below).

3) Click Required (“3” in the screenshot below).

4) Search for the room you want to reserve/schedule. The most accurate way to search for a room is by using either the email address or the “display name” from the list above. (“4″ in the screenshot below).

5) Add the room you wish to schedule/reserve to ” Required “; double-click the room from the list or click “Required.” Click OK (“5” in the screenshot below).

6) Click Scheduling Assistant to see when the room is available, add other attendees’ NetIDs as necessary, and adjust meeting times.

7) Click Appointment , add meeting information as necessary, click Send. All attendees will receive the meeting request including the room itself. The request for the room will be accepted or rejected based on room availability.

Outlook for macOS

01) Click New Items, click Meeting.

02) In the “To:” field, the most accurate way to search for a room is using either the email address or the “display name” from the list above. Then, select the desired room.

3) Click Scheduling to see when the room is available and adjust meeting times.

4) Click Appointment , add other attendees’ NetIDs in the To: field as necessary, click Send.

All attendees will receive the meeting request including the room itself. The request for the room will be accepted or rejected based on room availability.

Outlook for the Web

1) Sign into the Outlook Web App , use your @uw.edu email address and UW NetID credentials when prompted.

2) Click the Calendar icon in the bottom-left corner.

3) Click New event.

4) In the Invite attendees field, add desired room using email address from the list above. Add other @uw.edu email addresses as necessary. Use the Scheduling Assistant to confirm all attendees, including the room itself, are available. Click Send once all other meeting details are finalized.

All attendees will receive the meeting request including the room itself. The request for the room will be accepted or rejected based on room availability.